Finance and Premises

 
It is the responsibility of the Finance and Premises Committee is to review and agree the school’s proposals for the budget and to recommend it to the full Governing Board, to regularly review the school fund account and to review and keep track of expenditure. The committee also has responsibility for ensuring that the school premises are maintained to a required standard and also that the school IT infrastructure and plans are well managed.

The committee meets termly for budget review and on an ad-hoc basis for procurement and premises decisions.
 
The following terms of reference apply:

Finance
  • With support from the Fallibroome Academy Trust (FMAT) Finance Officer to prepare an annual budget plan and set a budget in accordance with the Strategic School Development Plan for approval by the Governing Board
  • To review the budget position statement at least once per term and to report a summary including significant anomalies from the anticipated position to the Governing Board.
  • To establish and maintain an up-to-date 3 year financial plan.
  • To ensure that the school operates within the Financial Regulations of FAMT including operating to the SFVS (Schools Financial Value Standard).
  • To conduct an SFVS review with the school once/year (normally summer term) and to submit this to FMAT for review
  • To monitor expenditure of all voluntary funds kept on behalf of the Governing Board.
  • To prepare a financial statement for inclusion in the Governing Board report to parents
  • To annually review charges and remissions policies and expenses policies.
  • To make decisions in respect of service agreements.
  • To make decisions on expenditure following recommendations from other committees.
  • To ensure that Health and Safety issues are appropriately prioritised.
  • To determine whether sufficient funds are available for pay increments as recommended by the Head Teacher in the light of appraisal recommendations.
  • To make decisions on expenditure on the school premises.
  • To review the Strategic Improvement Plan (SSIP) and School Self Evaluation (SEF) and ensure that any financial implications are included in the budget

 

Premises
  • To ensure that a program of cyclical maintenance is in place to ensure compliance with all necessary regulations
  • To ensure there are appropriate suppliers and agreements in place to support all maintenance and improvements to the school premises
  • To ensure, in consultation with the Head Teacher that there is a 3 year forward plan for the premises as part of the Strategic School Improvement Plan (SSIP)
  • To ensure that Health and Safety issues are appropriately prioritised. 

 

Information Technology
  • To ensure that the school IT Infrastructure is operating to a good standard supporting the work of the teaching and admin staff
  • To ensure that all data is regularly backed-up and a test is carried out periodically to recover from a backup.
  • To ensure that all software used by the school has the necessary licences
  • To contribute to the development of the school IT strategy together with the headteacher and IT lead.